City Clerk Department

The City Clerk Department Consists of the City Clerk and Records Technician. The City Clerk Department is responsible for the following:

 

City Council Agendas and Minutes

The City Clerk Department is responsible for preparing all City Council meeting materials (agendas and minutes). The agenda lists the items that will be considered by the City Council during a particular meeting. The minutes are the record of the actions taken by the City Council during a meeting.  Minutes are presented to the City Council as an Agenda item for approval.

 

Elections

The City Clerk is responsible for conducting all General Municipal and Special Elections for the City.

Please see the General Municipal Elections Page by clicking here for more information regarding the General Municipal Election for La Puente scheduled for April 8th, 2014.




View or download the City's Agency Report of Public Official Appointments - Form 806 - 09-27-2012

Public Records

Another important function of the City Clerk Department is Records Management. As the official keeper of the records of the City, the City Clerk is required to keep an accurate record of the proceedings of all City Council meetings and to document the actions of the City Council.

The most common records created by the City Council are: ordinances, resolutions, contracts and agreements, and minute orders. The City Clerk Department is responsible for maintaining these records and for having the ordinances codified and made a part of the City's Municipal Code.

Under the Public Records Act, the City Clerk Department must make public records available to any member of the public upon request. All records are available for public viewing at City Hall, 15900 E. Main Street, La Puente, CA between the hours of 7:30 a.m. to 5:30 p.m. Mondays through Thursdays. The City Clerk has 10 days to determine if a record is a public document.

There is currently a nominal copying charge of 25¢ per page.  To obtain a copy or view any public document, a request form is to be submitted to the City Clerk Department.  Forms are available online and may be completed and faxed to City Hall at (626) 961-4626.

 

Passports

The City of La Puente has been designated a Passport Acceptance Facility Service by the U.S. Department of State. Passport applications must be processed in person at the City Clerk Department, 15900 E. Main St., La Puente, CA 91744.

ADA Notice and Grievance Procedure